Skip to main content

Schedule 1:1s

ClarityLoop makes 1:1 meetings more focused, actionable, and data-driven. Meetings are no longer about chasing updates—they become a space for meaningful conversations, growth, and alignment, with all the important context brought together in one place.

How to schedule a 1:1 meeting​

  1. Open the scheduler.

    • In the ClarityLoop web app, go to 1:1s and click "+ 1:1".
    • Select whether you’re scheduling for yourself or with a direct report.

  2. Choose meeting details.

    • Select the participant (your manager, direct report).
    • Pick a date, time, and duration.
    • Set the recurrence (e.g., weekly, biweekly, or monthly) if needed.
    • Add a location (physical or virtual link) if applicable.

  3. Add an agenda.

    • Add agenda items manually or pull them from feedback insights, growth opportunities, OKRs, or career framework components.
    • You can add new items anytime before the meeting starts.

  4. Save and schedule.

    • Once scheduled, participants receive an email notification 10 mins before the meeting starts.
    • If the calendar is integrated, the meeting syncs automatically with Google or Microsoft calendars without creating duplicate notifications.

Smart agendas​

Agendas in ClarityLoop go beyond static lists—they adapt to the work being done:

  • AI-suggested agenda items: Based on recent feedback, performance insights, and growth areas.
  • Real-time context: Pull in topics directly from Slack conversations, Jira tickets, GitHub activity, or feedback summaries.
  • Collaborative agenda building: Both participants can add agenda items ahead of time.

Notes and actions​

During the meeting, notes can be taken collaboratively.

  • Action item extraction: ClarityLoop uses AI to distill meeting notes into key points. The system identifies action items from the discussion and suggests assignments.
  • Track actions afterward: Action items stay visible on the 1:1 > Actions, ensuring follow-through between meetings.

Why 1:1 meetings with ClarityLoop work better​

  • Context built-in: No need to dig for updates—context is captured from actual work.
  • Structured yet flexible: Standard templates keep meetings focused, while ad hoc additions allow flexibility.
  • Action-oriented: Meetings naturally lead to actions and trackable outcomes.
  • Proactive insights: Managers can spot patterns early, addressing potential issues before they escalate.

FAQs​

Who can schedule 1:1 meetings?
Either the manager or the direct report can initiate the meeting.

How does the calendar integration work?
If your Google or Microsoft calendar is integrated, the meeting appears automatically and syncs from ClarityLoop to your Calendar. ClarityLoop becomes the place to manage the details.

Can I add context from tools like Slack or Jira?
Yes. Context can be added automatically when feedback originates from these tools, or you can manually add it later.

Can we track actions after the meeting?
Yes. Action items stay visible and trackable on the 1:1s > Actions.

Next steps: